On December 11th 2013 the committee sent a letter to all members regarding the future of the association and the intent to wind it up at the end of the financial year. It is vital that we receive comment and feedback from members and non members about the future of the Association so that those at the meeting are fully informed before making any decisions. You can add your comments at the bottom of this post.
Here is a copy of the letter:
Over the last four years your committee has tried to increase membership of Aotearoa Quilters to a level that would make the Association sustainable into the future. Unfortunately we have been unable to do this and are now recommending that the Association be wound up.
What has worked
rebranded from NANZQ to Aotearoa Quilters to have a fresh start
new website covering shop, tutor and guilds
offered associate membership to groups
run free online challenges – reasonable entries
a monthly electronic newsletter to keep you up-to-date with what is happening and information on our website
run the RED challenge – very successful with 127 entries
a recent Facebook page – 99 likes
a successful travelling biennial challenge with large number of entries though fewer numbers the following year
a successful annual exhibition from a professional quality point of view but often a struggle for entries. Good ongoing sponsorship from Bernina of a machine for Best in Show.
What hasn’t worked
run an annual exhibition in conjunction with the Hamilton Quilt and Craft Fair (does not make money now and no increase from EE so no longer viable to run in this format. Made the association money in the beginning)
run online junior challenges – small entries
various articles and news on the website for you to read – we need a lot more to add value but difficult to get contributors
had a strong presence at the last two symposia with a view to increasing membership with little success
goody bag packs promoting the Association – very costly
lectures series sponsored by the Association.
We have a membership of approximately 200 and this does not cover the cost of running the association. Therefore we have not been covering costs in recent years and while the committee felt we needed to spend reserves to try and increase membership we feel this has not been successful and therefore with only $7000 left in the bank and no increase in membership, it would be financially imprudent to continue. So a
fter much serious discussion the feeling of our recent committee meeting was that we had explored every possible avenue to increase membership and create a vibrant, interesting organisation. Due to the availability of internet groups and similar other groups there has been a difficulty in attracting and keeping new members. Very reluctantly it was moved that the process of winding up AQ be started as per the constitution. We would aim to be wound up by 30th April 2014, in line with the end of the financial year.
Therefore we are having a
Special General meeting on 1st Feb 2014 at 2 pm at the ASB Sports Centre, Mataitangi room, Kilbirnie, Wellington for the purpose of beginning the liquidation of AQ as per our constitution. If the decision at the 1st February meeting is to liquidate the association then
second General meeting will be called on the 15th March 2014 at 2pm at the ASB Sports Centre, Mataitangi room, Kilbirnie, Wellington to ratify any decision made at the February meeting.
According to our constitution:
voting must take place in person therefore there is no postal or proxy voting allowed
there must be two special meetings
meeting one is to make the decision to wind up the Association or not wind it up
if the decision of the first meeting is to wind up the Association then the second meeting must be held at least 30 days later to ratify that decision.
any residual funds cannot be allocated to members and must be given to a recognised charity. The committee is recommending that any residual funds be given to NZ Breast Cancer.
We are hoping for a lot of feedback from our members and will put this letter onto our website with a provision to add comments. We will open this to all so you will not have to log in to give comments. We will also add a post onto our Facebook page so that comments can be added there. With both avenues we are hoping there will be some good conversations around the viability of the Association so that those attending the meeting in Wellington have any necessary information to make an informed vote.
What happens if we do wind up by the end of this financial year:
the BLUE challenge still goes ahead so please support this so we have a good exhibition in Christchurch and Palmerston North
any prepaid subscriptions for next year will be repaid
Our website will stay active until the end of the calendar year 2014 so people are aware of the status of the association
residual funds will be paid to NZ Breast Cancer
What happens if we do not wind up the association:
we will need some new people for the committee to help take the association forward (some existing committee would stay on but not all)
prepaid subscriptions would not be paid out as the association would be continuing
a new venue for the annual exhibition would need to be found with a subcommittee to run this
other challenges, articles, options would need to start happening
website would continue
The main reason for trying to wind up the association by the end of the Financial Year is to ensure that if the decision is to carry on, then that decision would be made prior to a new year of subscriptions being due and would hopefully not impact on numbers.
We really want your feedback so remember there are 4 ways to give this to us:
add comments to article on the website
add comments to our Facebook page
send us an email at email@example.com
Writing to the Association at PO Box 908 Pukekohe 2340